The Speaker-Ready Advantage: Smarter Speaker Management, Better Events
Includes a Live Web Event on 09/30/2025 at 3:00 PM (EDT)
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- Customers - Free!
Managing speakers effectively is essential to delivering a successful, stress-free event—but with tight deadlines, shifting content, and last-minute changes, it can quickly become chaotic.
Join us for a fast-paced, practical session designed for association professionals looking to streamline their speaker management process and elevate both the speaker and attendee experience. We’ll cover everything from content collection to onsite coordination, and explore how technology can simplify your planning workflow. You’ll hear directly from Cadmium clients who’ve implemented the Speaker Ready System (SRS) and communication tools to support speakers across multiple properties, virtual sessions, and hybrid events. Learn how they reduced stress, stayed on schedule, and delivered high-quality presentations—without expanding their team. Whether you’re managing speakers for a small event or a multi-venue conference, this session will give you proven strategies and tools to help your speakers shine and your events run smoothly.
Key Takeaways:
- Proven speaker prep workflows for virtual, in-person, and hybrid events
- How to streamline speaker communication and expectations using Cadmium’s Harvester and SRS tools
- Best practices for content collection, deadline management, and handling late submissions
- Real-world examples of how clients use the Speaker Ready System across unique event formats
- Strategies for using volunteers or lean staffing to manage your speaker-ready room
- Practical next steps you can implement immediately to improve your speaker experience
Becky Anthony, CMP, DES
Associate Director of Programs and Meetings
Entomological Society of America
Becky manages the scientific program for the ESA Annual Meeting and serves as the primary staff liaison for ESA Branches, providing strategic and logistical support to the leadership.
Becky began her career in the food and beverage industry, where she worked for several years before transitioning to meeting planning. Her position with ESA combines her love of planning and logistics with her service-oriented personality, allowing her to connect personally with a large number of members throughout the Society.
A longtime resident of Baltimore, Maryland, you can frequently find Becky at the ballpark to catch an Orioles games or headed to the beach. She earned her bachelor's degree at Carson-Newman University in 2002. In 2018, she earned the Certified Meeting Professional designation from the Events Industry Council.
James Rut
Chief Information Officer
Cogent Global Solutions
Having served as a Senior IT Event Manager, an IT Project Manager, a Consultant, and an IT Director, James knows IT and how it impacts the customer experience. With a strong track record as an IT Project Manager in the entertainment industry, James also has experience working with cyber security, nonprofits, streaming media, video, audio engineering, and production management. James excels at developing, planning, and implementing information technology strategies that meet our client's business needs deliver optimal return on investment, and maintain utmost security while ensuring that the event network infrastructure adequately supports all computing and communication needs. In addition to extensive IT and project management expertise, James has a degree in Networking and Systems Administration Technology. Although he enjoys nerding out on IT, James is incredibly communicative, personable, and approachable. When he's not planning or strategizing premium events, he likes to fish and relax in his native Texas.
Amanda Law (Moderator) (Moderator)
Event Marketing Manager
Cadmium
Prior to joining Cadmium in the Summer of 2024, Amanda spent 18 years managing events across her home state, North Carolina. From the American Diabetes Association to Biltmore Estate, she has honed a spectrum of event skills, finding her specialty in planning for unique details (did you know cattle should be moved 10 days prior to a hillside event?) and designing creative and bold events and marketing. Amanda received a Bachelor of Science in Communications at Appalachian State University (go Mountaineers!) and currently lives in Apex, NC with her husband and two zany kids (8g & 6b). She loves to practice hand lettering and painting with unusual watercolors, of which she has far too many and continues to purchase...maybe that's the real hobby.
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